Professional Corporate Secretary Services in Malaysia

Navigate corporate compliance with confidence. Our experienced corporate secretaries ensure your company meets all SSM statutory requirements under the Malaysian Companies Act 2016, while maintaining good corporate governance practices.

Comprehensive Corporate Secretary Services

Our expert team provides end-to-end corporate secretarial services to ensure your company’s compliance with Malaysia’s regulatory requirements under the Companies Act 2016 and SSM guidelines.

Statutory Compliance

We ensure your company meets all SSM (Suruhanjaya Syarikat Malaysia) requirements, including annual return filing, AGM arrangements, and maintaining statutory registers in accordance with the Companies Act 2016.

Corporate Governance

Maintain good corporate governance with expert guidance on board matters, shareholders’ rights, and company policies

Document Management

Professional handling of all corporate documents, resolutions, and maintaining proper record-keeping systems

What we do

In today's fast-changing business environment, companies often face financial and operational challenges that require immediate and strategic action. Disruptions such as economic downturns, declining profitability, cash flow constraints, and increasing stakeholder pressure can all signal the need for restructuring.

Our approach focuses on enhancing profitability, reducing liabilities, improving tax efficiency, unlocking cash flow, and positioning your business for future growth and opportunities.

Our Corporate Advisory team brings extensive experience in restructuring and works closely with you to deliver practical, results-driven solutions, including:

Corporate structure review
Structure optimization
Tax-efficient strategies
Shareholder & stakeholder management
Exit, divestment & closure support

How we manage

Skilled professionals in charge to assist YOU
We provide strategic planning & guidance for YOU

Why Choose KBW?

Expert Team

Qualified professionals with extensive experience in corporate secretarial practices

Modern Technology

Digital solutions for efficient document management and compliance tracking

Dedicated Support

Responsive team available to address your corporate compliance needs promptly

100% Compliance

We ensure your company meets all regulatory requirements and never misses a deadline

Frequently Asked Questions

A corporate secretary in Malaysia is responsible for:

  • Ensures compliance with the Companies Act 2016
  • Maintains statutory company records and registers
  • Organises board meetings and AGMs
  • Files annual returns with SSM
  • Advises on corporate governance matters

Yes, every company in Malaysia must:

  • Yes, every Sdn Bhd company in Malaysia must appoint a qualified company secretary within 30 days of incorporation
  • The secretary must be a Malaysian citizen or permanent resident
  • Must be a licensed member of a prescribed professional body (MAICSA, MIA, MICPA, MIT, BAR, MIChM)
  • Must maintain at least one company secretary at all times

Requirements for corporate secretaries:

  • Must be a natural person aged 18+
  • Must be ordinarily resident in Malaysia
  • Must be a licensed secretary under Section 241 of the Companies Act 2016
  • Must hold a valid practising certificate from a prescribed body (MAICSA being most common)

Important deadlines include:

  • Annual Return — within 30 days from the company’s anniversary date of incorporation
  • Financial Statements — within 6 months of financial year end (private companies)
  • AGM — within 6 months of financial year end (if applicable)
  • Changes in company info — within 14 days of change
  • Strike-off notice — must respond within 30 days

Missing filing deadlines can result in:

  • Late filing penalties from SSM (RM 200 – RM 50,000)
  • Compounds on directors personally
  • Possible disqualification of directors
  • Risk of company being struck off the register
  • Reputation damage with banks and partners

They believe in us

Ready to Simplify Your Business?

From SSM incorporation and nominee director services to corporate compliance and bookkeeping — KBW supports your Malaysian business journey from day one. Get in touch today for a free consultation.

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